Page 56 - Viva ICSE Computer Studies 6 : E-book

Quick Recall

• Mail Merge makes multiple copies of the letter typed in Word with names and addresses of
persons available in the records.
• Main Document, Data Source and Merge Field are the main Mail Merge documents.
• The process of Mail Merge involves creating the Main Document, creating the Data Source, and
merging the Data Source and the Main Document.
• Data Source can be viewed on the screen to check whether Microsoft Word has picked it up as
per the merged fi elds or not.

A. Fill in the blanks.
1. The body of the standard letter to be sent to all recipients is called the _________________.

2. The Mail Merge makes _______________ copies of the letter with the _____________ and
_________________ of people in the record.
3. _________________ stores information to be brought into the Main Document.

4. _________________ row records collection of ________________ data regarding a person or
a thing.
5. MS Word creates a new document by inserting the new data from the data source into the
__________________________________.

B. State whether the given statements are true or false.
1. The Data File has a table containing columns for each fi eld of information. __________

2. The resultant document of Mail Merge operation contains the copies of the
Main Document along with the information stored in the data fi le. __________
3. Insert Merge Field button is present in the Write & Insert Fields group of
the Merge tab. __________

4. We click on Customize Fields button to add or remove fi elds. __________
5. The selected records are printed separately along with the letter. __________

C. Name the following.

1. Other name of Data Source _________________
2. First row of the table in Mail Merge _________________
3. Group and tab of Preview Results button _________________ _________________

4. Group of Finish & Merge button _________________

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