Page 50 - Viva ICSE Computer Studies 6 : E-book

4 Word Processor—Mail Merge

Learning Outcomes Let’s Learn About

• Mail Merge • Creati ng Recipient List
Students will be able to
• Mail Merge Documents • Inserti ng Merge Fields
• describe Mail Merge.
• Mail Merge Process • Viewing the Merge Data
• apply the concept of Mail Merge to • Creati ng a Mail Merge • Printi ng the Lett ers
multiple addresses. Document
• handle various components of Mail
Merge.
• use Mail Merge to create multiple
personalised documents from a
single one.

Activity Corner

Type an invitation letter for your birthday party in Word 2016. Send it to your friends and
relatives.

Mail Merge

In MS Word, the Mail Merge option is an important feature. Many a time we need to send a
standard letter to many people at the same time. For example, a letter announcing a grand
meeting in your school may need to be sent to a number of people, including the parents,
sponsors and many others. For this we type the body of the letter in MS Word and Mail Merge
makes multiple copies of the letter with names and addresses of persons available in the
records.

Mail Merge Documents

Let’s learn about the main Mail Merge documents.

Main Document

The body of the standard letter to be sent to all recipients is called the Main Document. It also
contains the required fi eld names for carrying out the merge process.

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